Job Details

Job Description

BACKGROUND

The Zambia Medicines Regulatory Authority (ZAMRA) is a statutory body established under the Medicines and Allied Substances Act (No. 3) of 2013, responsible for the regulation of medicine and allied Substances in Zambia. The Authority invites applications from suitably qualified Zambian citizens who are ambitious, innovative, energetic and performance-driven to apply for various positions as follows:

REGISTRY OFFICER (1)

Job Purpose

To supervise and undertake the provision and maintenance of staff registry services in order to
enhance accessibility, security and flow information

Person Specifications and Qualifications

a) Full Form V/ Grade 12 School Certificate (including English and Mathematics);
b) Bachelor of Records & Archives Management/Records Management;
c) Membership to relevant professional body; and
d) 3 years’ experience,

Required Skills and Attributes

a) Proficiency in computer skills,
b) Good analytical skills,
c) Good planning and organization skills;
d) Ability to work under minimal supervision;
e) Good interpersonal skills,
f) Strong customer service skills;
g) Good communication skills;
h) Good report writing skills; and
i) Ability to handle confidential and sensitive information.

Duties and Responsibilities

a) Establish systems and provide monitoring Mechanisms for Management of Incoming and outgoing mail;
b) Supervise and undertake effective receipt and distribution of correspondence in order facilitate timely access to information;
c) Supervise and undertake effective indexing of files in order to facilitate efficient and effective storage;
d) Supervise and undertake timely and accurate classification of correspondence in order to facilitate efficient storage and retrieval;
e) Supervise timely development periodically identification of records to be transferred or destroyed in order to facilitate archiving and space creation;
f) Undertake filing, closing, disposing and archiving files accordingly.
g) Preserves records and information through a planned records management process aimed at protecting vital authority records; and
h) Ensures consistence and uniform procedures are followed when filing, retrieving and distributing files.

Interested candidates should send applications with copies of detailed Curriculum Vitae, Grade 12 Certificate, Degree Transcript of results, Professional registration membership and valid practicing licence to:-

The Director-General
Zambia Medicines Regulatory Authority
Plot No. 2350/M, Off KKIA Road
P.O. Box31890
LUSAKA

NOTE: Candidates are required to have their qualifications verified by the Zambia Qualifications Authority (ZAQA) before submitting their application.

Envelopes should be appropriately marked with the position applied for.

The deadline for receipt of applications is Monday 21 October 2024. Only shortlisted candidates will be contacted for interviews. ZAMRA is an equal opportunity employer, and we encourage applications from qualified individuals of all backgrounds