Job Details

Job Description

Request for Quotation (RFQ)
Procurement of Two (2) Second-Hand Toyota Hilux Double Cab Vehicles

RFQ Reference Number: THTIZ02
Date of Issue: 8th May 2025

1. Background
TI-Z is a local chapter of the global civil society movement Transparency International. It is a non-profit making non-governmental organization with a registered office in Lusaka; dedicated towards the fight against corruption and the promotion of transparency, integrity, accountability and generally good governance in the discharge of public functions. TI-Z has a Vision statement of having A Zambia anchored on citizens and institutions of integrity, and Mission statement being a leading anti-corruption crusader contributing to Zambia’s development based on a culture of integrity, transparency and accountability through the promotion of good governance and zero tolerance to corruption.
TI-Z is working to influence change at two levels, namely systemic change at institutional and policy levels; and attitudinal and behavioural change at personal level focusing on people to effect public service provision in public institutions by conforming to values of good governance.
The main goal of TI-Z current strategic plan is to contribute to the reduction of corruption through promotion of good governance in Zambia by upholding the following general organizational objectives:
To effectively and efficiently play the role of a watchdog institution against corruption and to be catalytic in the promotion of integrity and good governance in Zambia;
To promote constructive debate and dialogue among various actors on the situation of corruption, good governance and integrity in Zambia;
To develop sustainable coalitions for the purposes of joint action and enhance information sharing among various stakeholders; and
To develop the organizational and human capacities of various actors to effectively deal with issues of corruption, good governance and integrity
Transparency International Zambia is seeking to procure a reliable second-hand Toyota Hilux vehicle to support its field operations and transportation needs. Interested and eligible vendors are invited to submit quotations for the supply of a vehicle that meets the specifications outlined below.

2. Vehicle Requirements
Type: Second-Hand Toyota Hilux
Engine Type: GD-6
Transmission: Automatic
Drive Type: 4×4
Cabin Type: Double Cab
Fuel Type: Diesel
Mileage: Below 100,000 km
Condition: Excellent mechanical and body condition, accident-free
Model Year (Preferred): [2017 or 2018]
Colour: [Preferred: White]

3. Mandatory Submission Requirements
Vendors must include the following in their quotation:
Copy of the vehicle logbook/registration documents
Vehicle inspection report (if available)
Photographs of the actual vehicle (interior and exterior)
Confirmation of mileage with supporting documentation
Details of vehicle service history
Warranty/Guarantee period (if offered)
Quotation including full price in [currency]
Validity period of the quotation
Supporting documents (PACRA, ZRA Tax Clearance)
Without fail, please ensure the subject line is followed (RFQ- Second-Hand Toyota Hilux (Vendor Name)

4. Quotation Submission Details
Deadline for Submission: 5th June 2025
Submission Email/Address: [email protected]
Subject Line (for email): RFQ – Second-Hand Toyota Hilux [Vendor Name]
Late submissions will not be considered.

5. Evaluation Criteria
Quotations will be evaluated based on:
Compliance with specifications
Vehicle condition and mileage
Price competitiveness
Warranty/guarantee offered
Delivery timeline
Supporting documentation (PACRA, ZRA tax clearance)

6. Delivery Requirements
Delivery Location: TIZ main office Lusaka
Delivery Timeline: Within Fourteen (14) days from award of contract

7. Additional Information
Due diligence, and Vehicle inspection is mandatory before moving to evaluation stage. TIZ remains with the right to accept/reject bids if bidder is not compliant, please state your terms of payment.]

For further inquiries, please contact:
Name: Mutende Mayondi
Email: [email protected]
Phone: +260 763 550 933