Job Details

Job Description

PEAS is a fast-growing charity with a mission to ‘expand access to sustainably delivered quality secondary education across Africa’. PEAS runs the fastest-growing network of sustainably financed secondary schools in Africa. The organization works closely with the Zambian Ministry of Education (MOE) to help achieve national goals and has built an exemplary network of secondary schools in Zambia. PEAS Zambia aims to grow its impact in its secondary school network and beyond, striving to be exemplars of quality education and to drive improvements across the Zambian education system.

Job Description

School Operations Assistant oversees a cluster of schools and is responsible for the day-to-day functions including: financial reporting, building maintenance, technical support, managing inventory and strengthening community relations.

Responsibilities and expectations include

• Visit all schools on a weekly basis and deliver supplies.
• Complete all operations reports for every school each week.
• Oversee infrastructure and furniture maintenance works at schools.
• Effectively and timely budget for all programme activities in the assigned cluster.
• Handle all expenditure and ensure timely financial reporting for the assigned cluster.
• Manage school supply delivery/inventory and carry out monthly stock takes.
• Manage all site inventory such as motorbikes and fuel and ensure these are properly used and accounted for.
• Manage the school equipment and ensure its security.
• Oversee the functionality and security of school solar systems.
• Ensure proper documentation for all damaged school equipment and solar components.
• Work with the Headteacher to handle all school incidents in line with SOPs.
• Communicate all staffing, infrastructure and administrative issues to the management team.
• Work in sync with the Academic Support Assistant in your assigned cluster.
• Conduct regular guidance and sensitization sessions with school staff to ensure they are well-informed and equipped to implement project initiatives effectively. These sessions will cover best practices, project updates, and any relevant training.
• Provide timely feedback to schools based on data collected from equipment and solar usage. This feedback will help schools understand their performance, identify areas for improvement, and implement necessary changes to enhance efficiency and effectiveness.
• Establish and maintain strong relationships with school leadership, this involves regular communication, collaboration on community initiatives, and fostering a supportive environment for project activities.
• Additional tasks based on organization needs.

Requirements

• Candidates should have at least a relevant college or university qualification from a recognized institution + 1 year relevant work experience particularly field work.
• Excellent communicator, both written and verbal in English and Chaitanya.
• Demonstrable tech skills: typing, e-mail, Word, Excel, smartphone usage, scanning a must.
• Attention to detail, integrity, reliability and punctuality.
• The ability to troubleshoot and provide reasonable solutions as problems arise.
• Willing to reside near the PEAS’s site office and travel by motorbike.
• Experience working in rural settings with minimal resources a plus.
• Applicants with a class A motor bike license will be highly considered.
• Applicants within Eastern Province will be given preference.

This position is based in Lusangazi, Eastern Province, applications will be considered on a rolling basis. Only shortlisted candidates will be contacted.