Job Details

Job Description

JOB VACANCY ANNOUNCEMENT

Lusaka based company dealing with logistics and supply is looking for a suitable candidate to fill in the position of a full-time secretary/receptionist to be based in Lusaka.

SECRETARY/RECEPTIONIST CLASS 2

BASIC FUNCTION

To perform a variety of basic secretarial and clerical duties for the company, with a principal focus on key office reception functions, as well as basic and specialized office support tasks.

CHARACTERISTIC DUTIES & RESPONSIBILITIES

Perform key reception functions, answering phones and greeting visitors to the office: screen calls and visitors to determine nature of request or problem; refer to appropriate staff member; take messages; make appointments; take standard information for billing, administrative or other purposes; distribute a variety of written information; collect and record payments; answer questions about company products and services, policies.

Place calls as requested.

Type a variety of written materials (correspondence, reports, minutes, brochures, etc.)

Perform some basic editing, layout and printing format design, and similar specialized tasks associated with use of word processing programs

Maintain various company records and files.

Process various incoming and outgoing documents.

Perform routine bookkeeping tasks.

Sort and distribute incoming mail. Prepare outgoing mail.

Regularly back-up and assist other staff members with various specialized Clerical tasks

Perform related duties as assigned.

MINIMUM QUALIFICATIONS

A Grade 12 certificate with a minimum of diploma in secretarial and exposure to a purchasing supply environment, OR

A certificate/diploma in secretarial, or a relevant business course plus three years of relevant experience.

Purchasing and supply knowledge will be an added advantage.

Good basic typing, filing, reception, and other general office skills. Some word processing experience desirable. Good basic reading, spelling and math skills.

Send cv to the human resource officer at [email protected]

Only successful candidates will be contacted.

Job Announcement date: 15th August 2025

Closes 30th August 2025.