Senior Executive Assistant Commercial Bank at Brilliance Executive Management Consultancy

Job Description

Description:

Brilliance Executive Management Consultancy Limited (BEMCONSULT) has been engaged by one of it’s clients, a leading commercial bank to assist in the identification and recruitment of a qualified and competent professional for the position of Senior Executive Assistant to the CEO.

Job Purpose
Reporting to the Chief Executive Officer, this role is directly responsible for the organization and coordination of executive office operations, procedures and resources to facilitate effectiveness and efficiency for the entire function, while ensuring alignment with the overall bank strategy in delivering the strategic agenda of that office. Maintain correspondence with Stakeholders, Board of Directors including advanced calendar management. Support the development and implementation of strategy.

Summary of Key Responsibilities:

Executive Administration

Extensive and multifaceted Outlook calendar management, including providing details of appointments for the Chief Executive Officer (CEO).
Ensure quality assurance and operational accuracy of all documents requiring the CEO’s signature. Guides staff on official formatting and standard protocol in processing executive correspondence and briefing materials.
Works closely with the Portfolio team to ensure all operations-related correspondence conforms with operational guidelines.
Schedule the CEO’s direct reports’ calendars on need basis for organizational meetings.
Provide complete executive administrative support and professional business skills by anticipating the Chief Executive Officer’s needs and successfully support daily business actions.
Support Company Secretary’s Office to schedule meetings on behalf of the Board Chair with stakeholders including travel and accommodation arrangements
Liaison between Chief Executive Officer, staff and other stakeholders
Serve as liaison with various staff members to ensure appropriate follow-up with assignments, projects and critical issues
Liaises with senior officials both inside and outside the Bank including a wide variety of high-level contacts in government offices, other international organizations, NGOs and the public sector.
Planning and implementation of key departmental wide events
Support Marketing and Company Secretary’s office in coordinating CEO’s events.
Supports the CEO in ensuring that management decisions are properly communicated, carried out and delivered in a timely manner.

Strategy and Performance Support

Support the Chief Executive Officer and all direct report functions in influencing the creation and communication of the bank strategy, business priorities and targets for the organization
Assist in the communication of strategy, priorities and objectives in the local context to direct reports of the Chief Executive Officer.

Required Skills and Competencies

Excellent communications skills
High level of attention to detail and accuracy
Good analytical and report writing skills
Effective analytical, research, innovative and problem-solving skills.
Time Management Skills
Good interpersonal and consultative skills
Networking skills
Stakeholder management skills

Primary Areas of Accountability:

Qualifications and Experience

Grade 12 Certificate in a minimum of 5 subjects with Credit or above mandatory in Mathematics and English
Degree in Business Administration or any other related field
Must have a minimum of seven (7+) working experience in a similar
function as an Executive Assistant/Senior Executive Assistant to the
Chief Executive Officer
Must be serving as Executive Assistant to a Chief Executive Officer, or Director for a Multinational/Regional Office
Demonstrated ability to ensure total discretion, confidentiality, and strong personal ethics.
Knowledge and experience in extensive and multifaceted outlook calendar management
Proficiency in use of MS PowerPoint, Word and Excel.
Proven ability to communicate at all levels (EXCO Team, Stakeholders & Board of Directors)
Interested in engagement that gives opportunity to build career and business skills in a dynamic environment.
Must aspire to a culture of service excellence.
Proven experience in budget management
Must be ready to work in a highly demanding environment with tight deadlines (24-hour operations on call at all times).
Membership with a relevant professional body will a plus

QUALIFIED & EXPERIENCED FEMALES ARE ENCOURAGED TO APPLY FOR THIS POSITION

If you meet the hiring requirements for the position, please email your CV in Ms Word and Cover Letter clearly stating your salary expectations to: [email protected] & Cc [email protected]

Note that, all communications will be kept in the strictest of confidence. If you do not receive communication within 30 working days of the closing date of the advert, please consider your application unsuccessful.

DO NOT SEND CERTIFICATES AT THIS STAGE