Senior PnC Business Partner Payroll at VisionFund Zambia

Job Description

VisionFund Zambia impacts the lives of children by providing low income entrepreneurs with access to financial services. This enables them to expand their small businesses and meet food security, health and educational needs of their children. We are part of the VisionFund International network of microfinance institutions spread across Africa, Asia, Latin America and Eastern Europe. Working in partnership with World Vision, we are committed to long term change to unlock potential for future generations we seek to recruit a qualified candidate who are self-motivated and results-oriented to fill the following position:

SENIOR PEOPLE AND CULTURE BUSINESS PARTNER-PAYROLL

Reporting to: Head People and Culture

Location: Head Office – Lusaka

PURPOSE OF THE POSITION:

The Senior PnC Business Partner-Payroll coordinates and manages the employee compensation and benefits programs.

RESPONSIBILITIES

Payroll Processing and Compliance Support

Processing the Local Payroll up to payslip level
Process Payments for Interns and temporal staff
Processing monthly Zambia Revenue Authority payments and make any reconciliations
Processing the National Pension Schemes Authority payments and make any reconciliations
Processing the National Health Insurance Scheme Payments and make any reconciliations
Any other duties related to payroll and compliance

Workday system update & support

Oversees and maintains optimal function of the Workday System, which may include customization, and upgrade to applications, systems, and modules.
Contracts Management in the System by ensuring the timely renewal and non-renewals of contracts in the system
Collaborates with executive leadership and HR staff to identify system improvements and enhancements; recommends and implements solutions.
Programs custom functions and documentation such as automated queries, and reports in the system
Compiles or assists with the acquisition of complex data reports, summaries, and logs for senior executives and HR staff.
Ensures system compliance with data security and privacy requirements.

Compensation & benefit support

Process all employee compensation claims and reconcile payments to be made to the workers Compensation Fund Control Board on an annual basis
Monitor employee medical schemes for the organization, performance of periodic review on payment to the insurance company
Monitor the Group Life Assurance Policy and process death benefits and all accident claims.
Monitor the Group Personal accident cover for employees and process all claims with the Insurance company
Staff leave management
Management of short-term contracts
Administers employee savings plans (CUSA) that may include the organization’s, personal savings plans
Advises and informs employees of changes and developments related to benefits including eligibility, coverage, and provisions.
Completes records, reporting, and other documentation required by Government, and provider rules, regulations, and policies.

Gathers and prepares data and assist in the preparation of reports, analyses, and publications.
Maintains knowledge of economic conditions, labor market, and other factors related to ensuring the organization provides competitive and reasonable benefits and compensation scales and structures.
Maintains knowledge of trends, developments, and best practices in compensation and benefits administration.

Administration & customer service

Maintaining current HR files and databases (Filling) Maintain digital records for staff
Updating and maintaining employee benefits, employment status, and similar records
Maintaining records related to pay and gratuity and all employee payments
Performing file audits to ensure that all required employee documentation is collected and maintained
Providing customer service to organization employees
Serving as a point of contact with benefit vendors/administrators
Update on salary survey within the industry
Removal of exists from both systems

Management of allowances/expenses:

Ensures timely and proper management of allowances/ expenses
- Leave passage
- Housing advance
- Relocation expenses
- Education expenses
- Other payments related to HR and keys in all the allowances/advance for future reference.

Any other duties as assigned

Provides general support services to branches on People and Culture issues
Responds to daily employees’ questions/issues timely and in an appropriate manner.
Other duties as will be assigned by the supervisor

Other Competencies/Attributes:

Maintain a commitment to personal, spiritual and professional development.
Exhibit spiritual maturity, integrity and a dynamic personal sense of life calling.
Attend and participate in spiritual nurture meetings/devotions as scheduled
Perform other duties as required.

Qualifications: Education/Knowledge/Technical Skills and Experience

Degree in Accounting, ACCA/ZICA, Human Resources, Business Administration or Any business-related qualification
Experience working with payroll package is a must preferred Dove Payroll
A good understanding of the ZRA Domestic Taxes Practice and new changes affecting the treatment of income taxes
Minimum 4 years’ Experience in Similar role
Effective HR administration and people management skills.
Full understanding of HR functions and best practices.
Excellent written and verbal communication skills.
Works well under pressure and meets tight deadlines.
Highly computer literate with capability in email, MS Office and related business and communication tools.
Fantastic organizational and time management skills.
Strong decision-making and problem-solving skills.
Meticulous attention to detail.

Applications should be sent to-

The People & Culture Manager

Plot Number W4/V4

Meanwood-Drive,

Meanwood IbexHill

P.O Box 33911

Lusaka, Zambia

Email: [email protected]

VisionFund Zambia is an equal opportunity employer. Females are encouraged to apply.

Additionally, VisionFund Zambia observes Child & Adult Safeguarding protocols.

Kindly note that VisionFund Zambia Limited does not solicit for fees at any stage of recruitment process, any such attempts should be treated as fraudulent and report immediately.

Deadline for submissions is Wednesday, 28 ^th August, 2025.