Job Details

Job Description

2.0 SHRO-ADMINISTRATION AND PAYROLL – OVERALL ROLE PROFILE

The SHRO-Administration and Payroll is responsible for overseeing HR administrative operations and ensuring timely, accurate processing of payroll. The role supports organizational efficiency by maintaining compliant employee records, coordinating benefits administration, and ensuring adherence to labor laws and internal policies related to compensation, leave, and statutory deductions. Liaise with Clinic staff on the daily operations of the Clinic. The job reports to Human Resource Manager. Age limit 25 to 40.

A MAIN DUTIES/ACCOUNTABILITIES

1. Administer the Performance Appraisal Scheme in respect of employees below Head of Department level by maintaining records, succession charts, recommendations and other issues pertaining to the appraisal
2. Administer salaries, increments, annual/local leave, leave commutations, etc. maintain daily attendance, monitor overtime, enforce deductions of salaries for unofficial absences from duty. Manage end-to-end payroll processing and ensure accurate computation of salaries and benefits.
3. Analyses monthly labour utilization through reports.
4. Initiate and ensure that payments are made to employees eg. NAPSA, Pension for Retirees, contribution refunds and Group Life Assurance for deceased estates. Enforce discipline among subordinate staff in accordance with the Company’s Disciplinary Code
5. Maintain Job Evaluation Systems to ensure fair and suitable remuneration structures for all categories of employees. Attend to all queries arising from same.
6. Ensure statutory payments to NAPSA, Workers Compensation, and Pensions & Insurance Authority through liaison with Finance Department.
7. Maintain employee personal files and ensures that they are updated as circumstances change e.g. mantal status, salaries, job promotions etc.

8. Ensure HR administrative procedures comply with labor laws and internal policies. Prepare payroll reports, headcount reports, and other HR-related metrics for management
9. Plan, monitor, evaluate the day to day activities of the clinic to ensure its smooth running in providing health services to employees. Matters of medical nature affecting employees for Managements’ decisions

B. MINIMUM REQUIREMENTS

1. Bachelor’s Degree in Human Resources Management, Business Administration, or related field.
2. Master’s Degree in any related field is recommended.
3. Professional HR certification (e.g., ZIHRM, SHRM, CIPD) is an added advantage.
4. A minimum of 5-10 years of relevant experience, including at least Three-year period of leadership.
5. Potentially working with HRIS integrations
6. Sound knowledge of Zambian labor laws, social security, and taxation regulations.

All the advertised jobs are on fixed term contracts. All applications must be emailed with the subject captioning the JOB TITLE to [email protected] on and before 7th July, 2025 . To access the job role profile visit Indeni Energy Facebook page at INDENI Energy Company Limited