PURPOSE OF THE JOB
To provide effective and efficient secretarial services to staff in the Commission.
Responsibilities
- Takes dictation using shorthand and thereafter transcribe accurately;
- Receives telephone calls, screens them and refers queries to appropriate staff or accurately takes messages for them;
- Receives and attends to visitors to the Commission with courtesy and efficiency;
- Receives external correspondence, sorts it and directs it to appropriate offices and where necessary drafts responses on routine issues on behalf of the supervisor;
- Keeping a record of movement of office files in order to enhance efficiency and timely attention;
- Maintain mini filling system and ensure security of correspondence under charge;
- Attending to all general enquiries for the office in order to facilitate correct information dissemination and actions;
- Ensured that office requirements such as beverages, stationary etc are available for the respective office; and
- Perform any other related duties that the supervisor may reasonably request from time to time.