Job Details

Job Description

Description:

Job Purpose
The Stores Accountant will safeguard the company’s financial assets by ensuring accuracy and correctness of card transactions, with integrity and ensure that Internal controls and accounting policies in convenience stores are well designed, implemented, monitored and evaluated to ensure smooth running of these stores. Processes company credit card payments, ensuring appropriate authorization, coding and prompt payment. Records and processes employee expense and credit card costs and performs reconciliation. Ensuring that all accounts payable written procedures are accurate and correct and updated as needed.

Summary of Key Responsibilities:

• Reconciliation of head office top up account on daily basis and monthly basis and maintaining a register all reconciling items on daily basis.
• Reconciliation of station top ups on daily basis and maintaining a register all reconciling items on daily basis.
• Analyse revenues, commissions and expenses to ensure they are recorded appropriately on a monthly basis.
• Prepare monthly account reconciliations Maintaining and reconciling fixed assets schedules.
• Make sure that the business complies with the regular and periodic tax payments, reporting information and fulfilling any other requirements of ZRA.
• Reconciling card transactions against Oracle, identify, communicate and follow up to ensure correct interface of transactions from Card to Oracle.
• Review of prepaid accounts receivables and ensure they are always on credit and investigating any anomalies.
• Review of post-paid accounts and ensuring there is no credit exposure and that the customers are operating within security/approved limits.
• Following up with the Fuel Card Territory Manager for collections on post-paid customers.
• Reconciliation of postpaid customer accounts.
• Review and resolve unmatched invoices and determine missing invoice.
• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
• Reviewing card transactions to identify any anomalies on discounts given to the customers. Approving post-paid and prepaid top ups after confirmation of the funds and approval of the same.
• Participate in monthly/quarterly stock takes within convenience sites.
• Follow up on reconciling items in a timely manner in conjunction with the Senior Accountant
• Work closely with the Purchasing department and vendors to obtain correct vendor information for both existing and new vendors.

Required Skills & Attributes

• Good written and verbal communication Skills
• Attention to Detail
• Excellent Analytical Skills
• Good public relations skills to interface with both internal and external customer
• Ability to maintain utmost confidentiality
• Ability to work well under pressure
• Demonstrated problem solving skills
• Negotiating Skills
• High integrity levels

Primary Areas of Accountability: