Job Details

Job Description

At First Quantum, we free the talent of our people by taking a very different approach which is underpinned by a very different, very definite culture – the “First Quantum Way”.

Working with us is not like working anywhere else, which is why we recruit people who will take a bolder, smarter approach to spot opportunities, solve problems and deliver results.

Our culture is all about encouraging you to think independently and to challenge convention to deliver the best result. That’s how we continue to achieve extraordinary things in extraordinary locations.

Job description:

Job title: Supervisor Administration

Site: Kansanshi Golf Club

Department: Facilities &Services

Section: Administration

Position reports to : Club Superintendent

PURPOSE

The Admin Supervisor is directly responsible for all Administration related work in the office and store.

KEY RESPONSIBILITIES

• In charge of all activities in the Office and Stores
• Responsible for overseeing the daily operations of a store, making sure it runs smoothly and effectively.
• Receive and check the delivers in the absence of the store man

• Assist store man in the weekly stock take and counter sign the inventory.
• In a weekly basis bank the Club cash at the Finance
• In weekly basis send all HR paper work to the HR office
• In Weekly basis submit suppliers invoice for the finance
• Weekly basis check expiry product and report to the Club superintendent any issues
• Prepare and submit time sheets
• In daily basis cross charge all bills closed to club card
• Update the club membership in the system
• Assist the front of house supervisor on event and decoration.
• Tape, print menu and posters for club events
• In charge of all training booking
• In charge of placing order for both external supplier and pronto.
• Estimate food consumption and make sure that stock is available.
• Inform Kitchen supervisor and Club superintendent of any shortage.
• Follow up and update the staff annual leave
• Follow up and file all staff sick note
• Make sure Club difference licences update
• In charge if filling old document
• Ensure staff medical are all time up to date

QUALIFICATIONS

• Pilot Certificate
• O’ Level or equivalent qualification
• Hospitality Certificates

BEHAVIOURAL TRAITS

• Organized
• Methodical
• Detailed

OPERATIONAL REQUIREMENTS

LANGUAGE SKILLS

• Ability to read, analyse, and interpret general business periodicals, professional journals, technical procedures.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, committees, suppliers, members, and employees.

COMPUTER SKILLS

• Working knowledge of various computer software programs including PILOT.

MATHEMATICAL SKILLS

• Ability to calculate figures and amounts such as discounts, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra.

REASONING ABILITY

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.