Job Description
We are seeking 2 x Supplier Clerks that will play a key role in ensuring smooth supplier relationship management, accurate record-keeping, and timely processing of supplier transactions. The role involves handling supplier invoices, maintaining procurement documentation, assisting in supplier communication, and ensuring compliance with company procurement policies — with a strong emphasis on using Syspro ERP systems for transaction processing and supplier records management.
Key Responsibilities
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Receive, verify, and process supplier invoices and delivery notes in Syspro.
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Maintain an up-to-date and accurate supplier database within Syspro
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Assist with supplier vetting and onboarding processes.
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Track and monitor purchase orders and deliveries in Syspro to ensure timely fulfillment.
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Communicate with suppliers regarding purchase orders, delivery schedules, and payment status.
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Reconcile supplier statements with company records in Syspro.
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Support the Procurement Officer in preparing reports and documentation for management.
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Maintain filing systems (physical and digital) for supplier documents in accordance with company policy.
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Ensure compliance with Zalawi’s procurement and financial procedures.
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Perform any other related duties as assigned.
Qualifications & Experience
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Grade 12 School Certificate.
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Diploma in Purchasing & Supply, Business Administration, Accounting, or related field (Degree will be an added advantage).
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At least 1–2 years of relevant experience in procurement, supply chain, or accounting roles.
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Proven experience in using Syspro ERP systems for procurement and supplier management.
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Familiarity with procurement processes and supplier relationship management.
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Computer literacy (MS Office, particularly Excel; knowledge of other ERP/accounting software will be an added advantage).
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Core Competencies & Skills
Strong attention to detail and high level of accuracy.
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Good communication and interpersonal skills.
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Ability to work under pressure and meet deadlines.
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Organizational and record-keeping skills.
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Professional integrity and confidentiality