Job Details

Job Description

Job Description

To ensure the day-to-day operations of the procurement activities through timely sourcing of goods, services, works and consulting services in order to meet organizational requirements.

Key Responsibilities

Procurement Policies and Regulations

• Ensure procurement policies, procedures, rules andregulations are adhered to
• Ensure that the Zambia Public Procurement Authorityprocedures are followed when procuring goods and services

Stock Records/Record Keeping

• Report on progress towards business objectives and keyprojects
• Maintain accurately the records of goods in order to ensuretheir timely availability
• Maintain accurate records/services in order to facilitateefficient storage and retrieval of information

Budgeting

• Participate in the annual Budgeting
• Estimate and establish cost parameters and budgets forpurchases
• Provide advice on procurement strategies and directions

Supply Knowledge

• Review and analyze all supplier’s supply and price options
• Develop plans for purchasing equipment, service and supplies
• Negotiate the best deals for pricing and supplycontracts
• Evaluates quotations from suppliers for purchase of goods orservices and recommends best source/supplier for the approval of superiorand/or Management Procurement Committee
• Prepare evaluation reports and procurement committee paper
• Ensure that the products and supplies are of high quality

Secretarial Duties

• Undertake effectively the provision of secretarial servicesto the Procurement Committee to facilitate decision making
• To offer secretarial services during Tender Closing and BidOpening
• Coordinate Evaluation Committee meetings and providesecretarial services
• Initiates preparation of reports for submission to ZPPA asrequired.

Any Other Duties

• Perform any other duties as may be assigned by thesupervisor from time to time

Minimum Qualifications

• Full Grade twelve (12) Certificate
• Diploma in Purchasing and Supply or its equivalent
• Member to the Zambia Institute of Purchasing & Supply (ZIPS)

Key Competencies and Skills

• Ability to analyze and deal with vendor information
• Knowledgeable with the Zambia Public Procurement AuthorityRegulations
• Strong interpersonal skills, ability to communicate andmanage well at all levels of the organization
• Ability to work under pressure and able to delegate workloadeffectively
• Make Professional decisions in a fast-paced environment
• Ability to analyse problems and strategies for bettersolutions
• Knowledge of procurement processes, policies and procedures
• Ability to handle multiple projects simultaneously to meetgoals and deadlines
• Good time management and organizational skills
• Good verbal and written communication skills
• Exhibit a high level of integrity
• Strong analytical skills
• Excellent decision skills
• Strong negotiation skills
• Great relationship management
• Good professional ethic

Years of Experience Required

• Minimum 1 year work experience in a similar position