Job Details

Job Description

Short Term Temporary Team Assistant
TEMP TEAM ASSISTANT
LOCATION: LUSAKA, ZAMBIA

The World Bank Country Office in Lusaka, Zambia is seeking a highly organized and energized professional, to support the Zambia Program as a Short Term Temporary Team Assistant. The Temp Team Assistant will provide administrative and operational support overall to units on operational projects, ensure effective follow through on actions with Government and with Task Team Leaders (TTLs). Additional support to the Country Manager under the supervision of the Senior Executive Assistant maybe requested occasionally. Day-to-day guidance will be provided by the relevant unit task teams and the respective administrative support staff. The job implies close frequent interaction with other institutional units, staff in other locations (locally and internationally), Government officials, consultants and external organizations.

Roles and Responsibilities (includes but not limited to):

• Provide primary assistance in the implementation of the unit’s work program, including some specialized support in a specific area(s), e.g., task management, procurement, database management, information technology, editorial assistance, etc.
• Draft standard letters, memos, etc. conforming to the organization’s regional standards, using proper grammar, punctuation and style.
• Provide assistance in formatting and editing large documents.
• Perform analytical tasks as may be requested by TTLs from time to time.
• Identify and resolve diverse issues/problems as they arise, which often requires interpretation of existing procedures and processes and independently determining the appropriate application.
• Collect and input data provided by TTLs into the central database, including processing new project status reports.
• Tracking and reporting on appropriate aspects of the team’s operational activities.
• Enhance work organization and effectiveness. Exercise quality enhancement function for project and other documents by ensuring adherence to departmental, VPU and institutional guidelines.
• Attend meetings, draft minutes and ensure timely clearance and distribution.
• Use word processing or desktop publishing skills to type complex text, reports, figures, graphs, etc., according to standard Bank formats and distribution.
• Assist in preparation and logistical planning for various events such as visits by World Bank visiting missions, conferences, seminars and workshops.
• Respond to internal and external queries from external and internal clients and, as necessary, and/or ensure routing to appropriate staff to handle.
• Maintain up-to-date work unit project and other files.

Selection Criteria

• Preferred education – University Degree with 5 years of experience.
• Proven ability to work effectively in a team-oriented, multi-cultural environment.
• Strong interpersonal communication skills to deal tactfully and effectively with internal/external contacts at all levels.
• Strong written and verbal communication skills in English.

Duration of Assignment

• Part-time on demand up to 100 days/800 hours per year.

Application Process and Deadline

Interested candidates should send their application and resume to [email protected] , by July 5, 2024. Only shortlisted candidates will be contacted.

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