Job Details

Job Description

Overview

We are recruiting!

Our Client in Kitwe, Copperbelt Province is looking for a Workshop and Planning Administrator to join their team for a job vacancy within the Mining industry.

To apply or for more information follow the link below.

Job Purpose

The Workshop and Planning Administrator is responsible for managing all planning-related documentation and processes for component repair and remanufacturing activities. The role also provides personal assistant support to the Reman Workshop Manager, ensuring seamless operations and adherence to company and legislative standards.

Key Responsibilities

1. Work Order Management
   • Create and update work orders before and after repair jobs to capture costs and job history accurately.
   • Distribute operation and work order planning schedules to internal work centers and subcontractors.
2. Documentation Preparation and Distribution
   • Prepare and distribute shop floor documentation, including work orders, technical drawings, quality procedures, and operation notes.
   • Archive completed quality documentation to ensure traceability and accountability for finished components.
3. ERP System Administration
   • Maintain planning-related master data, including item planning parameters, bills of material, routings, work centers, and subcontractors.
   • Process completed work orders, operation notes, and timesheets to ensure accurate planning and inventory levels in the ERP system.
4. Reporting
   • Prepare weekly and monthly reports summarizing component volumes, work center activity, productivity, work-in-progress levels, and other KPIs.
   • Submit weekly updates to the Service Manager, highlighting activities, major work updates, risks, and opportunities.
5. Database Management
   • Accurately maintain component information and history in the database.
6. Health, Safety, and Compliance
   • Ensure all activities are conducted within company and legislative health and safety guidelines.
   • Attend planning meetings and provide relevant reports.

Technical Competencies

• Office management
• Negotiation and relationship management
• Analytical and strategic thinking
• Data systems, reporting, and budgeting
• Planning and scheduling
• Documentation and archiving
• Product knowledge

Job Specification

Qualifications and Experience

• Diploma or two-year college certificate in Business Administration or a related field.
• Minimum of three (3) years of relevant experience in a similar role, preferably in a component remanufacturing facility.
• Valid driver’s license and passport.

Skills and Requirements

• Proficiency in ERP systems and data management.
• Strong organizational and time-management skills.
• Ability to produce accurate and detailed reports.
• Excellent interpersonal and communication abilities.
• Familiarity with health, safety, and quality standards.

Working Conditions

• Office-based role with occasional requirements to attend operational meetings or oversee shop floor activities.
• Must adhere to safety and workplace guidelines.